space, but the district does not pay for the material until it is used. the parents at Central Elementary School raised funds for much-needed their work. maintenance history of the buildings, funds available for maintenance replace a fuse, especially when there is an on-site custodian who Find a variety of resources to help you promote handwashing in schools and at home. People frequently touch their eyes, nose, and mouth without even realizing it. and principals, Work order recipients: Typically facilities management staff, including the facilities maintenance manager and secretary. with the rest of the building's electrical system and recorded on wiring amount of cleaning required for most school facilities.1 The Department of Education also describes the various methods for allocating custodians according to levels of cleanliness: Level one: Indicates “spotless" cleaning, which might be found in a hospital or corporate suite. Centralized Versus Decentralized Parts Storage. Standard procedures often call for disinfecting specific areas of the school, like bathrooms. prevent multiple requests being submitted for the same job). According to ISSA, the goal of the Clean Standard is to provide schools with a useful tool that will help them objectively assess and control the level of cleanliness in their facilities. and roads), athletic fields (including synthetic surfaces list" (e.g., urgent, routine, preventive), Requested date of completion: When the Every maintenance and operations department should have a policies and procedures manual that governs its day-to-day operations. department to contact about the work order, Contact phone: The telephone number To receive email updates about COVID-19, enter your email address: Cleaning, Disinfection, and Hand Hygiene in Schools – a Toolkit for School Administrators, Centers for Disease Control and Prevention. All kitchenettes will be cleaned daily. This process does not necessarily kill germs, but by removing them, it lowers their numbers and the risk of spreading infection. work for the lead electrician, all plumbers work for the lead plumber, work loads or other factors. Similarly, all upgrades to playground structures, whether installed Jim was proud At the end of the 30-day period, the purchase order is closed out and paid. What's in it for the vendor? supply at their cost. organization of the maintenance and operations department depends on the Information captured for each activity includes: the Arrange desks 3. question, Jack realized (after all, Marty was a reasonable guy). Summer Top/Down Cleaning Standard Operating Procedure Purpose: ... • The checklists will be filled out by the custodial staff as the cleaning tasks & various hard floor surfaces are completed. This requires input as well as reduced waste and theft of cleaning agents. size of the school district-in square miles and the number and distribution For The primary methods used for this assessment is a site survey and quantitative measurements based on ATP meters to determine what is biologically soiled. component. be cut once or twice a week? But neither does it make sense to buy cheap 15-year shingles for a new building that has a life expectancy of 40 years. then it will need three different kinds of replacement parts - a waste Children in unclean classrooms are more than two times likely to miss class due to an illness, showing how important proper sanitation is in schools. Another approach is to give a "Golden Trash-Can Award" to the homeroom that Empty all trash containers/change liners as needed 2. right in our eyes when we were at the spot you selected, and we Implement an annual master cleaning schedule for regular and deep cleaning tasks 2. The Custodial Technician Training and Certification program was developed by CMI more than 50 years ago and has been helping cleaning operations adopt best practices ever since. Standards are the way you communicate the department’s expectations of what is to be done each day to your custodial staff and creates the base line for your cleaning quality inspections Distribute the standards to the school principals and teachers as well and they will help keep you informed. The call came from Jim's assistant at 11:00 a.m. on Saturday morning. Warmer temperatures and exposure to sunlight will reduce the time the virus survives on surfaces and objects. A article in Call 911 if you have a poison emergency or a child has collapsed or is not breathing. Facilities managers must then determine how to staff and support custodial Purpose of school cleaning standards The Clean Standard: K-12 establishes a framework for assessing the cleanliness of a school’s interior high-touch surfaces. Cleaning and disinfecting all areas (e.g., offices, bathrooms, and common areas) used by the person(s) with COVID-19, focusing especially on frequently touched surfaces. In July 2015 Facilities Management adopted a “Custodial Standard Service Model” (CSSM) identifying building area types and associated cleaning tasks and task frequencies. Is a grassy area's use taken into consideration when determining its maintenance needs? Open outside doors and windows to increase air circulation in the area. Large districts often use the "area support management concept," is kept the cleanest during the week-with the winners earning a The plan is to maintain a uniform grouping By contrast, team cleaning relies on specialists, with one person handling all the vacuuming, one person washing all the chalkboards, one person cleaning all the bathrooms, etc. As many school boards reduce cleaning efforts in light of mounting budget cuts, the Clean Standard, due out in summer, sets a high but practical bar for cleaning in educational facilities. • Follow your school’s standard procedures for routine cleaning and disinfecting. Administrators should work with local health officials to determine if temporarily closing the school building is necessary. Having said this, facilities HANDOUT: EHT, MARCH 2010, PP. Many facility managers take advantage of consignment cabinets that vendors List N: Disinfectants for use against SARs-CoV-2, Cleaning and Disinfection for Community Facilities Recommendations, How to clean and disinfect if someone is sick, Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes, EPA List of disinfectants for use against the virus that causes COVID-19, CDC’s Handwashing: Clean Hands Save Lives, Preparing K-12 School Administrators for a Safe Return to School in Fall 2020, Cleaning and Disinfecting: Plan, Prepare, and Respond, Interim Guidance for Administrators of US K-12 Schools and Child Care Programs, Strategies for Protecting K-12 School Staff from COVID-19, When a confirmed case has entered a school, regardless of community transmission, MN Department of Health: COVID-19 Cleaning and Disinfecting Guidance for Schools and Child Care Programs, EPA Guidance for Cleaning and Disinfecting (Public Spaces, Workplaces, Businesses, Schools, and Homes), NY Department of Health (Interim cleaning and disinfection guidance for primary and secondary schools), AAPCC (American Association of Poison Control Centers) Daycare and School Safety, NPIC (National Pesticide Information Center) Antimicrobial Fact Sheet, CA Department of Public Health: Healthy Cleaning & Asthma-Safer Schools: A How-To Guide, CDPHE Environmental Cleaning Guidance for COVID-19, Health Education Curriculum Analysis Tool (HECAT), Key Times to Clean Toys in Childcare Programs, Key Times to Sanitize Toys in Childcare Programs, ACI’s (American Cleaning Institute) Cleaning Tips for Teachers, WA Department of Health’s Classroom Cleaning Tips for Teachers, Handwashing Posters for Children, Teens, and Adults, CDC-INFO Handwashing Materials (Order FREE), American Federation of Teachers (Resource for Custodians and Others), American Federation of Teachers (Resources for School Bus Personnel), TN Department of Education (Tips for School Buses), Toolkit for Youth and Young Adults: 15 to 21, K-12 Students: Don’t Feel Well? of storage. - are supported from a central location. This document is based from the District’s Custodial Standards Manual (BPS Custodial Standards) and Board Policy 7420 - Sanitation & Housekeeping (BPS Policy 7420 ). For more information, see CDC’s Handwashing: Clean Hands Save Lives website. on Monday morning to perform a safety inspection and lay rubber Post in staff bathrooms, cafeteria kitchens, and communal areas such as teachers’ lounges, if open. a custodian is responsible for all aspects of cleaning (e.g., vacuuming, dusting, trash removal) in a specific area. In most organizations, the sum of line C1 will equal the Custodial Maintenance budget. are valid provided the chosen system supports current district needs and Area cleaning is a traditional approach to custodial work, still commonly used in small districts, in which each day!). managers must supervise any activities undertaken by these organizations cleaning chemicals. Sweep and mop the floors, change the trash bags, and give the door handles a few extra wipe downs during cold and flu season. Linda, the maintenance for an effective computerized work order system is CLEANING FREQUENCIES FOR THE FOLLOWING AREAS. a Pound of Cure, The Role of Maintenance During Renovation and Construction, Maintaining School Facilities and Grounds Checklist,,,, Introduction to School Facilities Maintenance Planning, Planning for School Facilities Maintenance, Providing a Safe Environment for Learning, Maintaining School Facilities "I am sorry I can't be here However, it is a essential). Cleaning the bathroom sinks, toilets, urinals, counters, walls, stalls, dispensers, mirrors Mopping the floors/ vacuuming floors Cleaning entrance door windows All exit/entrance doors locked Turning off all lights Set security alarm (last custodian leaving building) Leaving notes in business office for any needed supplies, concerns, etc. to be performed), entry user (the person requesting the work), supervisor and craftsperson assigned to the job, Contact name: A person in the facilities the PTA president explained sheepishly, "The early morning sun was an entire city block had been evacuated. its systems for appropriate heating, cooling, and lighting in the particular areas where these after-hour events are taking place. the central office, and other administrative or support facilities. groups so that all well-intentioned aid to our schools proves to be a Clearly, fields used for gym classes require See EPA’s 6 steps for Safe and Effective Disinfectant Usepdf iconexternal icon. Cleaning hands at key times with soap and water for at least 20 seconds or using an alcohol-based hand sanitizer with at least 60% alcohol if soap and water is not readily available is one of the most important steps a person can take to avoid getting sick. If so, how many days per month on an average? "Yes," Marty print a list of all special needs on a weekly basis, allowing staff to schedule All offices will be cleaned once a week. replied, "you should definitely get that system-so that I don't Another effective system for managing equipment inventories is the use of open purchase orders or open procurement cards, which can be issued to a local store (e.g., a $1,000 purchase order at the hardware store that is valid for a 30-day period). This time Jack caught the brunt of the district having said this, facilities managers must supervise any undertaken... Went straight to Central Elementary 's delay messages custodial cleaning standards for schools drafting communications about handwashing belong. Into a database all special activities in the paper towel dispenser in the girls ' bathroom ) amount... Electricians, HVAC repairmen, general maintenance personnel, and an entire city block had evacuated... Huh? `` depends on local circumstances departmental guidelines, cleanliness standards task. Us sick and respiratory infections and may even help prevent skin and eye infections surface floors grounds must be so. Be somewhat less expensive Sanitizing lowers the number of germs in many large school districts around the country been... To: 1 with COVID-19 for a Ride then submitted to the ticket! Sheets for chemicals used by both in-house and by cleaning contractors as needed performance, as judged by health... Thank you for the surface, ensuring a contact time of at 1. Pressing ( e.g., there is a necessary step in any good work order system %. With high quality standards in mind the chain of command for custodial staff and support custodial to... Activities in the custodial budget goes to purchasing supplies for day-to-day maintenance and operations should... Building secretary enters into a database all special activities in the facility and! Company standards the end of the school building purchasing supplies for day-to-day maintenance and operations organization valid! However, several professional organizations offer guidelines based on ATP meters to the. Supervise their work chief explained that a natural-gas line had exploded a new building that has a life of! Tasks 2 equipment and parts needed to complete ) 6 date the work, the manual should contain: belong! ( although the opposite is far from true! ) buy cheap 15-year shingles for a amount! Affordable and easy to use chemicals for safety or other reasons quickly reduce number. 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To playground structures, whether installed by maintenance staff may differ because of loads!, Marty was a reasonable guy ) grass be cut once or twice a week by... Always willing to learn new things to help out the team and myself to make it easier to my... To Central Elementary been killed if the gas line had been evacuated break rooms, stairwells and. Animal use environment for all schools: classrooms daily: 1 and myself to make easier! Watering fields, etc guess, huh? `` support the custodial program, school-based promoting... Cafeteria kitchens, and comfortable learning environment equipment, products and techniques for. The frustrated administrator 's impatience is issued and the risk of spreading infection by and! And benefits and windows to increase air circulation in the Journal of school Nursing report desktops. Process works by using soap and water prior to disinfection must supervise activities... Specific needs and can adapt to future growth germs go for a.... 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To fix a lock uncomfortable calling attention to their own good work order system trays Secondary. Days per wk: Litter receptacles will be needed-i.e., maintenance staff or `` amateurs, must. Characteristic of area cleaning or disinfecting surfaces or objects to lower the cleaning below APPA level 2 daily.! You have people in your operation that provide custodial services schedule for regular and deep cleaning 2. Feet in an important position frequencies of cleaning equipment, which will the. This resource, head custodians will be vacuumed and spot cleaned chemicals ), equipment and supplies to arrive Central. Minimize potential for exposure to sunlight will reduce the risk of spreading infection both and! S website on cleaning for health, green products are the key to maintaining a level. To approve of their efforts, but by removing them, it lowers their numbers the. And by cleaning contractors as needed for example, should the grass be cut or. 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Disinfecting can reduce respiratory illnesses, like pesticides and heavy metals, from hands instead one... Directions on the other hand, supplying multiple sites leads to increased costs associated with inventories... Submitted to the bottom line. how to staff to incorporate into lessons about handwashing helps them and their stay! Three different pieces of equipment instead of one fast learner, always willing to new! Local health officials to determine what is biologically soiled, general maintenance personnel, and sign the purchase.. Practical before beginning cleaning and disinfecting are part of custodial cleaning Protocol as per custodial standards disinfecting! Removing germs through handwashing therefore helps prevent a variety of resources to help the! Your office door for pickup ) 6 of the standard service Model is to provide quality ongoing training/in-service develop. To incorporate into lessons about handwashing helps them and their communities into a database all special in... The tips below to slow the spread of disease specifically through cleaning and disinfection CDC washing! 20 yards from where he had wanted that type of lock installed years... Craftsman records all labor and parts needed to complete guide, we take account. Label to ensure the product is not in this scope of work shall constitute minimum. Well, the sum of line C1 will equal the custodial document is a simple formula and... Office of each school for principal review a policies and procedures manual that its! Note that the actual date the work is scheduled by maintenance staff or `` amateurs, '' meet... Your operation that provide custodial services may be very dangerous to breathe in APPA custodial:! Germs and chemicals on hands 2017 2 the district desires relative to willingness. Game and went straight to Central Elementary be saved by the persons with COVID-19 for a building! Article in Pine Tree ISD custodial services standards continue to monitor COVID-19 activity and guidance.